European Education and Culture Executive Agency
The European Education and Culture Executive Agency ("EACEA") is committed to preserving your privacy. All personal data are dealt with in accordance with Regulation (EU) No 2018/1725 on the protection of personal data by the Union institutions, bodies, offices and agencies ("the data protection regulation").
The following Privacy statement outlines the policies by which the EACEA collects, manages and uses the personal data of the concerned individuals within the Higher Education Reform Experts (HEREs).
The controller is the European Education and Culture Executive Agency, Avenue du Bourget 1, BE-1049 Brussels
The person designated as being in charge of the processing operation is the Head of Unit A4 Erasmus+: Higher Education – International Capacity Building
All information of personal nature is provided by users in order to register on the website. The following fields will be required on the HERE portal during the registration:
The Higher Education Reform Expert Portal aims to provide mechanisms of information, communication and coordination, which will ensure a smooth functioning of the national teams of Higher Education Reform Experts. The web platform shall serve as a communication tool for the expert community, as a source of information and as a registration website for events. The personal data is collected so that the EACEA and its service provider, the SPHERE team, can have regular contacts with the members of the HERE network for training and information purposes. Making the personal data visible to registered users of the portal will also facilitate networking and contacts between individual HEREs.
In order to register on the HERE portal, users are requested to fill in the fields required in order to finalise the registration.
Data on the website will be visible to the staff of the service provider the SPHERE team and to registered users of the website.
Access to personal data may be given on a need-to know basis to the following recipients:
In case of control or dispute the bodies charged with a monitoring or inspection task in application of Union law (e.g. Internal Audit Service, European Commission, OLAF, EU Courts etc.).
As a registered user of the HERE portal you will receive a reminder one year after the last login. If you do not login at that stage, your data will be set to inactive. After 3 years from your last login, another reminder will be sent. If there is still no answer, the data will be deleted. Data can be deleted at any stage upon your request.
Under the provisions of the data protection regulation, you have the right to:
As this processing of your personal data is based on point of Article 5(1)(a) of the data protection regulation, you have the right to object to processing of your personal data on grounds relating to your particular situation under the provisions of Article 23 of the data protection regulation.
In addition, as this processing of your personal data is based on your consent [Article 5(1)(d)], please note that you can withdraw it at any time, and this will have effect from the moment of your retraction. The processing based on your consent before its withdrawal will remain lawful.
To exercise your rights, please contact the controller as indicated under point 1 above by explicitly specifying your request.
In case of conflict on any personal data protection issue you can address yourself to the Controller at the above mentioned address and functional mailbox.
You can also contact the Data Protection Officer of EACEA at the following email address: email@example.com.
The Agency is processing personal data on the basis of Article 5(1)(a)-(c) of the Regulation(EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018:
(a) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body (to be laid down in Union Law);
(d) the data subject has given consent to the processing of his or her personal data for one or more specific purposes.
 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC Text with EEA relevance, OJ L 295, 21.11.2018, p. 39.
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In order to comply with the General Data Protection Regulation, if a personal data breach is likely to result in a high risk to the rights and freedoms of natural persons, we will communicate the personal data breach to the data subject as soon as possible via email.
Should any changes to this data protection declaration occur, they will be published on this website together with the date of the change.
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